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How to increase efficiency among the modern workforce

Employers are always on the hunt for measures to put in place that will increase efficiency among the modern workforce. Here, we look at some of these measures

Match each task to the skill needed to bring the best out of that task With a shared Google Drive account, employees and their managers can collaborate easily in real-time When you avail your employees incentives to serve for motivation, they tend to want to do more

By Rilind Elezaj

The workforce decides how the company fairs to a very large extent. When employees aren’t happy with what they do or how their offices are being run, their productivity automatically drops and this also means that the company will suffer. This is why employers are always on the hunt for measures to put in place that will increase efficiency among the modern workforce. Let us look at some of these measures.

Match each task to skills

As an employer, you need to know the skill level as well as the behavioral styles of every member of your team. When you have these pieces of information, it will be easier for you to bring the best out of all your employees. For example, if you have someone who is very good with connecting the dots and creativity, this type of employee should be the one to help your company pitch new ideas to prospective clients. Some others may be very good with attending to detail or handling tasks that are rule-oriented.  When you match each task to the skill needed to bring the best out of that task, you will be able to increase the efficiency of your workforce.

Provide the right tools and office equipment

Assume one of your employees who speaks English is to pitch an idea to a client who speaks only Russian and there is no translation equipment to aid a successful video call. A similar example is not making provision for a premium subscription of software that will enable you to send files as large as 15GB at once when one of your staff always has to deal with sending large files. These two issues could be avoided if employees are provided with the right tools that will enable them to perform their jobs efficiently.

Having the right equipment projects the right image with the company staff and, more importantly, its clients.  

Train the employees for their development

Having the right tools and equipment is good but what if an employee is not using the tool or office equipment to full potential or doesn’t even know how to use it at all. Regular training for all your employees is important if you want them to be more efficient at their desks. Some companies reduce training or stop it altogether, embracing a learn-on-the-job policy. This could force employees to learn their jobs on the fly and this could lead to extreme inefficiency.  

For example, you can train the employees on how to upload to google drive since file sharing through google drive is one way to increase the efficiency of the workforce. With a shared google drive account, employees and their managers can collaborate easily in real-time on the same sheet at the same time instead of one file making several trips to and fro different employees for each person’s input.  

Give good incentives and motivation to your workforce

When you avail employees with great incentives to serve for motivation, they tend to want to do more not just to reciprocate the gesture of their manager but also because their moods also got boosted. When you are in high spirits, you tend to focus more and be more effective.  You can declare lunch for everyone sometimes, do some profit sharing every year, upgrade salaries regularly and most importantly, give room for career development and promotions.

Improve workplace conditions

No matter how motivated an employee is, if the office environment presents a lot of discomfort to him, it will affect his or her efficiency. The lighting in the office must be bright so that your employees do not struggle to see what they are doing. The office environment shouldn’t be too hot or too cold either. Employ a dedicated janitor to keep the office clean. 

Final word

The main aim of setting up a business is to achieve success and grow that business. Unless you set out as a sole proprietorship, you will need to employ a workforce to help you with the affairs of the company. The success of your company from then on, would no longer depend on you alone but largely on your employees. A motivated set of employees will lift your business beyond reasonable heights.